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SALE ADMINLogin to view salary
Quận Phú Nhuận, Hồ Chí Minh Junior, Middle Fulltime1 năm
Sales Admin
Application deadline: 23-03-2026

Eventista is a leading technology ecosystem in the global entertainment and beauty pageant industry, delivering comprehensive digital solutions ranging from Digital Voting to Ticketing & Merchandise distribution. Our platform empowers organizers to optimize revenue streams while deepening fan engagement. Rising above thousands of international nominations, Eventista was proudly recognized as the Gold Stevie® Winner at the 2025 International Business Awards® - the sole winner in the Event Management Solution category. By partnering with world-renowned organizations such as UniMedia, TPN Global, Miss Earth, Miss Cosmo, and national editions of Miss Universe, we reaffirm our leadership and continue shaping the future of event technology worldwide.

 

JOB PURPOSE:

Ensure smooth and efficient sales and project operations by managing administrative processes, documentation, contract tracking, and payment coordination.

Act as a key support function between the Sales team, Project Managers, clients, and internal departments to maintain accuracy, compliance, and timely execution of contracts and financial procedures.

Contribute to operational excellence by organizing documentation, supporting international payment gateway requirements, and ensuring all business administrative activities are aligned with company standards and timelines.

1
Your role & responsibilities
  • Prepare project transaction reconciliation reports and submit them to the Project Manager for confirmation.
  • Draft, process and monitor contracts, acceptance minutes, and payment progress with clients.
  • Prepare and provide required documentation to international payment gateways for purposes such as:
  • Opening new payment gateways
  • Transaction clarification and compliance explanation
  • Prepare other documents and administrative paperwork as required by business needs (e.g., business trips, internal procedures, compliance documents, etc.).
  • Track and update contract status, documentation records, and payment schedules accurately.
  • Coordinate with internal teams to ensure proper documentation and timely submission of required paperwork.
  • Perform administrative reporting as requested by the direct manager.
  • Coordinate with the internal Accounting team to complete payment documentation and invoice processing for all types of contracts.
  • Prepare, monitor, and report sales performance data of the Sales team as required by the BOD.
2
Your skills & qualifications
  • Education: Bachelor’s degree in Business Administration, Office Administration, Law, or related fields.
  • Experience: At least 1 year of experience in a similar Admin or Sales Admin position.
  • Skills:
    • Communication: Proactive, flexible, and able to coordinate effectively across departments.
    • Language: Good reading and writing skills in English.
    • Computer Skills: Proficient in Google Workspace (Docs, Sheets, Slides) or Microsoft Office (Word, Excel, PowerPoint).
    • Adaptability: Quick learner with the ability to adapt to new technologies, software systems, and business processes.
    • Organization & Time Management: Strong ability to prioritize tasks and manage deadlines effectively.
    • Problem-solving & Decision-making: Proactively analyze situations, propose solutions to leaders, and execute accordingly.
  • Personal Attributes:
    • Agility: Quick, flexible, and clear in communication; able to grasp and resolve issues efficiently.
    • Logical Thinking: Strong analytical mindset with the ability to organize tasks scientifically to ensure accuracy, efficiency, and cost optimization.
3
Benefits
  • Monthly Salary: Competitive (based on experience)
  • Annual leave, public holiday bonuses, social insurance and other benefits in accordance with Labor Law.
  • Dynamic, young and professional working environment.
  • Direct involvement with top-tier national and international pageants
  • Access to events, celebrities, and exclusive entertainment circles
  • Career advancement and regional growth potential
  • Team bonding, off-sites, and cultural exchange

 

WORKING CONDITIONS:

  • Time: 8:45 AM - 17:45 PM, Monday to Friday
  • Location: HCM (38/15B Nguyen Van Troi Street, Ward 15, Phu Nhuan District, Ho Chi Minh City, Vietnam)
  • Events on Saturdays & Sundays: If traveling for work, the company will cover 100% of travel and accommodation expenses.
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CÔNG TY TNHH EVENTISTA
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