[HCMC] Manager, Integrated Management System

Integrated Management System (IMS) Leadership:

• Strategic Development & Implementation: Lead the end-to-end development, implementation, and continuous improvement of the company's Integrated Management System (IMS), encompassing Quality, Environmental, and Occupational Health & Safety (QEOHS), Enterprise Risk Management (ERM) & Business Continuity Management (BCM) aspects. This includes defining scope, establishing policies, setting objectives, and designing processes in alignment with international standards (e.g., ISO 9001:2015, ISO 14001:2015, ISO 45001:2018), internal department(s)/ division(s) and all relevant local regulatory requirements in Vietnam.
• System Integration & Harmonization: Drive the seamless integration and harmonization of various management systems into a single, cohesive, and efficient framework, eliminating redundancies and optimizing workflows across departments.

Compliance & Auditing:

• Audit & Certification Management: Plan, execute, and manage internal IMS audits, including scheduling, conducting, reporting findings, and tracking corrective and preventive actions. Act as the primary liaison with external auditor & certification bodies, ensuring successful certification and surveillance audits.
• Performance Monitoring & Improvement: Establish and monitor key performance indicators (KPIs) for IMS effectiveness on a regular basis. Proactively identify opportunities for system enhancement, risk mitigation, and operational efficiency through regular performance reviews, management reviews, and root cause analysis. Assist in proposing strategies and action plans for the key findings from auditors to close the gap.

Change Management & Reporting:

• Training & Awareness Programs: Design, develop, and deliver comprehensive IMS-related training programs and awareness campaigns for all levels of employees, ensuring a strong understanding of IMS principles, procedures, and their individual responsibilities.
• Documentation & Control: Oversee the rigorous control and management of all IMS documentation, including maintaining a robust system for policies, procedures, work instructions, forms, and records, ensuring they are current, accurate, accessible, and compliant with control requirements.
• Stakeholder Engagement: Collaborate closely with various departments, senior management, and external stakeholders to foster a strong IMS culture and ensure cross-functional buy-in and adherence. Reporting to Management on the performance of the IMS and recommendations fpr improvement.
• Conduct/ Facilitate IMS Committee Meetings.

Corporate Planning & Portfolio/Asset Management Support:

• Provide support to the Head of Corporate Planning, Portfolio & Asset Management in strategic planning activities, including data gathering, basic analysis, and preparation of relevant documents.
• Assist in monitoring strategic & sustainability-related initiatives and preparing summary reports for internal review.
• Support data collection and analysis for portfolio and asset performance reviews.
• Contribute to the basic documentation and administrative aspects of investment evaluations, project development and asset management strategies.

Others:

• Perform any other tasks assigned by Management as needed.