Administration Officer (Thuong Tin - Ha Noi Brewery)

In-House Services & Contracts:

• Monitor transportation and accommodation (Grab, taxi, shuttle bus, visa arrangements),
• Manage office building (meeting rooms, bar, pantry, furniture, locker, stationery, etc.)
• Oversee cleaning, gardening, waste management, etc. of the brewery
• Manage related contracts (transportation and accommodation, land rental, etc.).

Facilities and logistics:

• Monitor daily canteen services and toxic allowances for staff.
• Oversee the distribution and maintenance of staff uniforms.
• Manage facilities and logistics for training courses and workshops.

Event & Tour Management:

• Support Company events: Family Day, Town hall, YEP, Sport event, etc. and Brewery events: Happy hours/ VIP visitors, Authority visit; green office program.
• Support brewery tours with Corporate Affairs.

Budget & Cost Control:

• Control related budget for the Brewery Services.
• Manage the use of the official stamp for signatures.

Receptionist:

• Welcome and assist visitors to the appropriate office or personnel.
• Reception management: Perform clerical duties, including answering phones, handling incoming and outgoing mail and packages, and maintaining the reception area.
• Appointment coordination: Schedule and manage appointments, meetings, and meeting room bookings
• Office supply management: Ensure the availability of essential items for office and production needs, such as water, beverages, and refreshments for meetings and events.

Policies, Standards & Procedures

• Ensure up-to-date related regulations and procedures are implemented properly

Continuous improvement

• Identify opportunities to improve Brewery Services Management performance across the organization by using TPM tools & methodologies.