Oversee office administration activities, including facility management, stationery, pantry, office supplies, courier services, etc.
Coordinate with vendors, building management, and internal departments to maintain office conditions and resolve any facility-related issues.
Support the planning and execution of internal events, meetings, and company functions.
Manage contracts and service agreements with office vendors and suppliers.
Monitor and control administrative budgets and expenses; prepare monthly reports as required.
Ensure compliance with company policies and procedures related to office operations.
Assist with internal communications and announcements when needed.
Continuously look for ways to improve administrative efficiency and service quality.
2
Your skills & qualifications
Minimum 2 years of experience in office administration, workforce engagement, preferably in a corporate environment.
Strategic and critical thinking.
Strong organizational and problem-solving skills.
Highly organized, with strong project and event management skills, including the ability to work towards tight deadlines
Able to multitask, prioritize, and work independently with high attention to detail.
Familiar with office equipment, facility operations, and vendor coordination.
Fluent communication in both English and Vietnamese (writing and verbal) – essential.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Legal paper works for expats and their family (including visa, work permit, temporary resident card), annual flight arrangement and others related to living necessities
Business trip arrangement for employees (including visa, transportation and accommodation, decision and report for business trip…)
Support the visa process for Vietnam entrance for foreign visit
3
Benefits
Well trained and dedicated to being able to catch the pace smoothly.
Attracted salary based on the ability of the candidate and the general salary framework set by the company.
Salary review based on performance every 6 months if your basic salary is less than 30,000,000 VND. If your basic salary is from 30,000,000 VND, it will be reviewed every year
13th month salary and bonus for holidays.
Team building once a month.
Company trip once a year.
PVI healthcare insurance.
Full social benefits in accordance with the company and the law of Vietnam.
Professional environment and clear procedures.
Great opportunity to improve English.
Opportunity to learn Logistics and professional management system of project development process.
