Transportation Operation

• Coordinate transportation bookings and check shipment requirements.
• Arrange trucks and coordinate vendors for pick-up and delivery.
• Monitor shipment progress and resolve operational issues.
• Follow up deliveries and provide timely status updates.
• Ensure required shipment documents and operational records are complete and properly filed.

 

Vendor & Customer Coordination

• Coordinate with trucking vendors, drivers and customers.
• Clarify shipment requirements, delivery arrangements and operational issues with customers.
• Follow up vendor performance and resolve operational or cost discrepancies.
• Coordinate with internal teams to ensure smooth handover and completion of shipment-related tasks.

 

Payment & Billing Administration

• Check vendor invoices and supporting documents, and coordinate payment requests with Accounting.
• Follow up payment status and resolve missing or incorrect payment documents.
• Prepare and issue Debit Note / SOA to customers and follow up billing confirmation.

Qualifications:

• 1–3 years of experience in trucking, transportation or logistics operation.
• Hands-on experience in truck arrangement and shipment coordination.
• Good understanding of trucking / transportation operations.
• Good Excel / Google Sheets skills.
• Good communication, follow-up and problem-solving skills.
• Careful and detail-oriented in checking documents, billing information and payment records.

 

PLUS

• Experience with import/export, container or cross-border transportation.
• Experience with GFS, SCM, TMS or other logistics systems.
• Experience coordinating with Accounting / Finance on payment or billing matters.
• Experience preparing Debit Note, SOA or other logistics billing documents.